Setting up to integrate and export to Evolution

 

This topic includes:

How to Install the Integration for Evolution

  1. In PayClock Online, go to Exports > Manage Exports.
  2. Click New, in the list find Evolution.
  3. From Add New Payroll Export select Setup Payroll Export.
  4. Select the pay class(s) to include in the integration and click Next. Note: For multiple pay classes the pay period start and end dates must be the same or the export will have to be done by Date Range.
  5. Enter a nickname and File Name. Select Include Department Numbers if you require the employee data to be based on their department, click Next.
  6. Select the pay codes to map or include in the export and enter the Payroll Pay Type as provided by Evolution, click Next.
  7. Verify the configuration and click Save to complete the integration.
  8. The Evolution integration will show in the list.

How to Export PayClock Online Payroll Data to Evolution

  1. In PayClock Online click on Exports, select the export from the list.
  2. At the export window, select a pay period or date range.
  3. Click Export Data and save the file.
  4. Log into Evolution and select the company.
  5. Click on the Payroll tab and open/create the Batch.
  6. Go to the Import tab, click the three-dot button to set the Source File Name.
  7. Click Import to the payroll.
  8. When file has been imported, a yellow sun icon will show at the top of the navigation bar.
  9. Click View the report file to verify there are no errors
  10. If everything looks OK select the yellow sun icon to proceed.

Note: Please contact your payroll provider if there are any questions when processing your payroll.

How to Read the Output File for Evolution

Position Expected Length Field Description
1 6 (less than 6 zero fills from left) PayClock Employee Number
2 25 Blank
3 6 Blank
4 12 Blank
5 2 Blank
6 1 Always E
7 2 Pay Code (Defined by Pay Code Mapper)
8 9 Wage (Not Used) (Filled with 000000.00)
9 8 Hours for Pay Code
10 2 Blank
11 2 Blank
12 2 Blank
13 2 Blank
14 2 Blank
15 9 Value for Amount Pay Code (Filled with 000000.00 if no value)
16 1 Blank
17 6 (less than 3 zero fills from left) Department Number from PayClock
18   Not Used or Included
19   Not Used or Included
20   Not Used or Included
21   Not Used or Included
22   Not Used or Included
23   Not Used or Included
24   Not Used or Included
25   Not Used or Included
26   Not Used or Included
27   Not Used or Included
28   Not Used or Included
29   Not Used or Included
30   Not Used or Included

Sample Output File for Evolution

Sample file output with Included Department Numbers option turned off:

Sample file output with Include Department Numbers option turned on:

Wed 12/05/2018